Educational Visits and EVOLVE

When you plan educational visits and school trips, there is a lot to concider and get right. We recommend you follow the guidance from the Outdoor Education Advisers’ Panel (OEAP).


EVOLVE is an online tool for planning and managing educational visits and school trips. It is currently used by over 28,000 schools across the UK. It helps schools, academies, colleges, trusts and Local Authorities improve and simplify the process of planning, approving, monitoring, evaluating and reporting all learning which takes place outside of the classroom.

See the EVOLVE Service Specification for more information. If you have further questions please email

If your school is already signed up the the EVOLVE service and you have an account, you can log on to the EVOLVE portal by choosing Suffolk County Council from the drop-down list

EVC Training

We are pleased to let you know that from September 2021, you will again be able to book EVC training directly with us. Please see the EVC Training poster for dates, costs and booking details.

The EVC course has been updated and we are now able us to offer it both as a face-to-face course and as a virtual classroom course on Zoom. Because of this, and due to the requirements now in place due to COVID-19, we want to encourage all EVC’s to complete the new EVC course. Existing EVC’s can complete it instead of the previous EVC Update course.

Both the face-to-face course and the virtual classroom course run from 09:30-12:30 and they both require you to complete an e-learning module before attending. Details of the e-learning module will be sent to you once you have booked on a course.

Guidance for schools in relation to COVID-19

Schools guidance.

Special schools and other specialist settings.

Protective measures for holiday or after-school clubs and other out-of-school settings

Privacy Notice

Please see the Safety, Health and Wellbeing Privacy Notice for information about what personal data we capture as part of the EVOLVE service, as well as how we manage and store that data.